Frequently asked questions
Answers to the most important questions about Arcarius – from onboarding to data privacy.
What is Arcarius?
What is Arcarius?
Arcarius is an AI-powered Accounting & Finance platform for the Swiss market that connects with bexio. We automate closings, generate OR-compliant reports, and flexibly respond to your questions and tasks – directly from your bexio accounting.
Who is Arcarius for?
Arcarius is designed for fiduciaries and SMEs that work with bexio. Whether you manage 1 or 100 clients – Arcarius scales with you.
Do I need accounting knowledge?
For the One-on-One, where you ask Arcarius questions, you don't need any knowledge – Arcarius adapts to you and explains every step. While we place great emphasis on clarity in Reporting and Closing, we would still recommend accounting knowledge to be able to make adjustments.
Does Arcarius replace my fiduciary?
No. Arcarius is an assistant for fiduciaries and accountants, not a replacement. It automates routine work so you have more time for advisory and strategic planning.
How does Arcarius work?
How do I connect bexio with Arcarius?
After registration, you can connect one or more companies with a single click via the official bexio API. Arcarius imports your accounting data automatically – no export, no double entry.
What happens with my data in bexio?
Arcarius reads your data via the bexio API, creates closings and reports, and posts corrections back – only with your approval. Arcarius has no direct write access without your confirmation.
Can Arcarius modify entries in bexio?
Only with your explicit approval. Every closing goes through a validation process, and you see exactly which entries are proposed before they are written to bexio.
Can I pass Arcarius costs on to clients?
Yes. Many fiduciaries pass Arcarius costs on to their clients as a flat fee or per closing. You receive detailed invoices for your accounting.
Arcarius as your assistant
What do I use the One-on-One for?
Fiduciaries use our One-on-One, among other things, to answer client or audit inquiries at a high level within minutes, automate accounting tasks such as accruals, and stay exceptionally well informed in conversations with clients.
SMEs use the One-on-One especially for controlling purposes, for example to analyse cost trends or client structures, carry out liquidity planning, or have business cases reviewed. More about One-on-One.
You can find more concrete use cases in our One-on-One use cases.
What functions does the One-on-One have?
Arcarius can carry out research, including web searches, create financial statements such as cash flow statements, carry out postings, read, edit, and create Excel, PDF, PNG, and Word files, generate charts and tables, perform comprehensive analyses, search for supporting documents, run projections and simulations, and, through an optional Gmail integration, even handle emails directly and prepare the reply as a draft ready to send.
How does pricing work in the One-on-One?
The One-on-One relies heavily on artificial intelligence to deliver the best possible results. We have to pay for these Large Language Models for every request, and the costs depend on the specific request. Companies with fewer transactions and/or relatively straightforward accounting typically incur lower AI costs. We pass these savings on to you. That is why we cannot give you an exact price before your request – on average, it is 1 Credit in Knowledge Mode and 5 Credits in Standard Mode.
Closings with Arcarius
What are the 12 closing steps?
Arcarius performs 12 steps automatically: Cash and cash equivalents, Receivables, Payables, Accrued income and Deferred income, Fixed assets, Inventory, Interest-bearing receivables and payables, Miscellaneous entries, Posting, Summary. More about Closing.
How long does an automated closing take?
A closing is ready in under 10 minutes, then you validate it.
What happens if Arcarius makes an error?
Arcarius posts nothing without your approval. We provide as much transparency as possible, for example by attaching documents as evidence so you can validate the results. If an error slips through, you can adjust the results at any time directly in the module.
Can I undo a closing?
Yes. You can undo any closing in Arcarius. The entries are reversed in bexio, and you can edit individual modules, reload them, or have the entire closing recreated.
Annual reports at the push of a button
What reports can Arcarius generate?
Arcarius generates balance sheet, income statement, notes, and profit appropriation ('Core'), and optionally also a management report (including text suggestions) and cash flow statement ('Advanced') – all OR-compliant. You can flexibly customise all individual components (live editing). More about Reporting.
What is the difference between Core and Advanced Reporting?
Core Reporting includes balance sheet, income statement, notes, and profit appropriation. Advanced Reporting additionally includes cash flow statement and management report.
Can I customise the reports?
Yes. You can customise all components and configure the layout.
Does Arcarius generate a cash flow statement?
Yes. Arcarius generates an OR-compliant cash flow statement using the indirect method – automated from your bexio data.
How secure is my data?
Where is my data stored?
The security of your data is our top priority. Your accounting data is stored in Switzerland. Arcarius uses encrypted data transmission and storage according to the latest security standards and meets the requirements of the Swiss Data Protection Act (DSG).
Is Arcarius GDPR/DSG compliant?
Arcarius is compliant with the GDPR and the Swiss Data Protection Act (DSG). We store accounting data in Switzerland. Individual processing steps via external AI providers may in limited cases also take place outside of Europe. The AI models are never trained with your data.
Who has access to my accounting data?
By default, only you and the people you authorise have access to your accounting data. Access is role-based and protected by encrypted data transmission and storage according to modern security standards.
Can I use Arcarius for multiple clients?
Yes. Arcarius supports an unlimited number of clients. You can add them yourself for free and manage them all centrally in your dashboard.
Is AI used?
Some processes use large language models from third-party providers. We exclusively use powerful, market-leading AI models. The storage of accounting data in our data warehouse remains exclusively in Switzerland. Individual processing steps via external AI providers may in limited cases also take place outside of Europe.
The AI models are subject to strict server-side regulation and operate within a clearly defined, narrow framework. They can only retrieve certain information and cannot make changes. The AI models are never trained with your data.
What does Arcarius cost?
What does Arcarius cost?
Arcarius works with a credit system: 1 credit costs approx. CHF 0.25–0.27, depending on the credit pack purchased. You can find the overview on our pricing page.
What does pay-as-you-go mean?
You purchase credits and use them whenever and however works best for you. No monthly fixed costs, no subscription, no minimum term.
Is there a subscription or minimum term?
No. Arcarius is completely flexible. You buy credits when you need them and only pay for actual results. No subscription trap, no hidden costs. With auto-reload and credit limits, you always have full control with maximum convenience.
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