Reporting: General Meeting Minutes (GV-Protokoll)

For AGs and GmbHs, Arcarius can automatically create the general meeting minutes (GV-Protokoll) to accompany the annual financial statements – the minutes of the ordinary general or shareholders’ meeting. They are generated directly from your annual financial statements, can be flexibly edited and downloaded separately as a PDF.

When you enable the general meeting minutes

The general meeting minutes are part of the Advanced scope and are optional. You select them when creating the report. From Phase 2 onwards you’ll find them as a dedicated tab in your year-end report, where you can review and edit them.

What the minutes contain

Arcarius prepares complete minutes with the usual agenda items:

• Agenda and constitution (attendance, chair)
• Approval of the annual financial statements
• Appropriation of retained earnings (profit appropriation), matching your statements
• Discharge of the management or board of directors
• Elections (e.g. management, board of directors, auditors), where relevant
• Signatures

Arcarius derives the resolutions from your annual financial statements – for example the profit appropriation including any dividend.

Review, edit and download

You can edit, add to or remove all agenda items and texts directly in the report. The layout options chosen for the annual financial statements (font, colors, cover page) are automatically applied to the general meeting minutes as well, so everything looks consistent. You then download the general meeting minutes as a separate PDF.

Related topics

If you also resolve a dividend, Arcarius additionally prepares your withholding tax declaration (VST, Form 103/110) for you.